Financial Aid & Scholarships

Work-Study Programs


Work-study is a type of financial aid that is designed to promote part-time employment for financially eligible students to help avoid excessive debt while in school. If you are awarded work-study funds, you are responsible for finding your own job and meeting hiring requirements. Working at an hourly rate, you are allowed to earn the total Work-Study amount you have been awarded. Work-study funds are disbursed on a regular basis through paychecks given from the employer.

Generally, work-study may help you avoid excessive debt while in college because you earn as you learn. It may also provide you with additional preparation for your post-graduation job search since many work-study jobs are in career-related areas and/or offer you more responsibility each year you work.

At the University of Kansas, there are two types of work-study: Federal Work-Study and Kansas Career Work-Study. See below for information about the two different types of work-study programs available at KU.


Students may qualify for...


FEDERAL WORK-STUDY (FWS)

Federal Work-Study (FWS) is a federally subsidized program designed to promote part-time employment of financially eligible students to help avoid excessive debt while in school. If FWS is a part of your financial aid awards, you may apply for the on-campus jobs for work-study students. Working at an hourly rate, you are allowed to earn the total work-study amount granted to you. While all employers must pay KU campus minimum wage, pay varies depending on the job and your qualifications. Some positions are defined as community service positions (contact the FAS for details). These jobs allow you to work in an office or with businesses serving residents of Lawrence, particularly low-income residents.

Student Eligibility Criteria

To be considered for Federal Work-Study, you must meet the following minimum eligibility requirements:

KU Campus Jobs

If you are awarded FWS, you are responsible for finding your own job and meeting hiring requirements. To search on-campus job postings, visit https://jobs.ku.edu . Many campus departments are eager to hire FWS student employees! If you need assistance in your job-search or would like information about career development or planning, please visit the KU University Career Center website at www.kucareerhawk.com.

When classes are in session, you may work up to 30 hours per week. When classes are not in session, including summer, you may work up to 40 hours per week. FWS students and employers are responsible for monitoring the status of the FWS award. Once your earnings limit has been reached, you are no longer eligible to work as a Federal Work-Study student employee. At that time, your employment must be terminated or switched to regular student hourly payroll.

Requesting Federal Work-Study Awards

If FWS does not appear on your Accept/Decline Awards screen in Enroll & Pay and you are interested in this program, please schedule an appointment with a Financial Aid Counselor to discuss the effect that FWS would have on your other awards. If funds are available, there may be a Federal Work-Study Open Request period. Check the Financial Aid and Scholarships (FAS) website announcements for FWS updates, including an online application during open request periods.

Benefits of Federal Work-Study:

  • Academic-year FWS earnings are exempt from student contribution calculations on the following year's Free Application for Federal Student Aid (FAFSA).
  • It may help you avoid excessive debt, because you earn as you learn.
  • It may be more convenient because you can work between classes.
  • It may be more flexible because on-campus employers are familiar with the academic calendar.
  • It may help you get more involved in campus activities as you get to know more university students, staff, and faculty.
  • It may provide additional preparation for your post-graduation job search, because many on-campus jobs are in career-related areas and might offer you more responsibility each year you work.
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KANSAS CAREER WORK-STUDY (KCWS)

The Kansas Career Work-Study program is a state-funded program intended to provide employers with incentives to hire KU students in career-related positions.

Student Eligibility Criteria

To participate in the Kansas Career Work-Study program, you must meet the following minimum eligibility requirements:

  • Be a resident of the State of Kansas
  • Maintain a cumulative 2.0 GPA or higher
  • Be enrolled in a minimum of 6 hours
  • Maintain a minimum semester 2.0 GPA
  • Have a declared major related to work performed

Kansas Career Work-Study Award Limit

While this is not a need-based program, there are limits to what you may earn. If you are a financial aid recipient, the amount of aid that you are receiving is subtracted from your Cost of Attendance (COA) to determine your earnings limit. If you receive no financial aid, then the COA is your maximum earnings limit (award amounts may be adjusted based on the availability of funds). Your employer is reimbursed for half of your earnings. It is the responsibility of both you and your employer to make sure that you do not earn more than your limit.

Employer Eligibility Criteria:

To participate in the Kansas Career Work-Study program, employers must meet the following minimum eligibility requirements:

  • Have a Federal Employee Identification Number (FEIN)
  • Be a State of Kansas business using a Kansas bank
  • Be willing to operate as your employer (you are not a KU employee)

To participate, employers must submit an application to the University Career Center (UCC). To be eligible for a contract, an employer must either have eligible students working for them or be in the process of hiring an eligible student. The amount of the contract is based on the estimated hours per week that the student(s) will work, multiplied by the hourly wage and the number of weeks the student will work. This amount is then divided in half to determine the amount that will be reimbursed by the State of Kansas. If the estimation is too low, an amendment may be granted if the funds are available. Employers are responsible for interviewing and hiring the student participants. Students are put on the employer's regular payroll and the employers are responsible for social security deductions, etc. When classes are in session, you may work up to 20 hours per week. When classes are not in session, as well as the summer, you may work up to 40 hours per week. Employers submit invoices at least once a month for reimbursement. It can take up to four weeks for the reimbursement check to arrive. It is to the employer's benefit to submit invoices as quickly as possible. For further information about the Kansas Career Work-Study program, visit the University Career Center (UCC) website at www.kucareerhawk.com. You may contact the UCC at 785-864-3624 or ucc@ku.edu.

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